A Guide to Bookkeeping for Trucking Owner Operators

Many bookkeeping services online help with tax preparation for truck drivers. Integrating your tax filing with your bookkeeping can save time and ensure accuracy. Bookkeeping and tax services specially designed for trucking companies also make it easy to access and complete all required tax forms for your business. As an owner-operator, effective bookkeeping is essential to maintain the profitability of your trucking business. If you choose to do it yourself, these tips will help you maintain a healthy profit margin and make effective decisions that benefit your company in the long run. For owners seeking to employ trucking bookkeeping software, the best platform depends on several internal factors, including the business stature, cost, and level of competency with technology.

  1. This website is using a security service to protect itself from online attacks.
  2. Credit cards with fuel rewards are ideal, given the amount truckers spend on gas.
  3. This can be especially important for smaller trucking businesses that may not have the resources to hire a full-time accountant.
  4. To learn more, fill out our contact form to speak with an ATBS Enrollment Specialist, or view our services and pricing.
  5. Having a business credit card will also streamline your bookkeeping because you can often separate expenses into categories, such as gas, food, and maintenance.

They come integrated with accounting platforms that simplify bookkeeping and automate complex and lengthy administrative processes. Determining this information is advantageous regarding effective decision-making. On the one hand, owner-operators can put a valid price on their services to ensure profitability. It is also an effective strategy for identifying cost-ineffective aspects of a trucking business, such as operational costs, and deciding to cut back on these aspects.

However, any income remaining after payroll and expenses can be withdrawn with no payroll tax. Yes, https://simple-accounting.org/ can be incredibly affordable, especially when you consider the potential tax deductions you could find. ATBS offers numerous service packages to meet every carrier’s unique tax and reporting needs. Each year, over 20,000 owner-operators trust ATBS to help them earn more money, reduce stress and improve their trucking business. Using software for accounting can help you manage the different components you need to determine the financial well-being of your company.

Collaborating effectively with your accountant is key to establishing a productive partnership. Establish clear communication channels, provide accurate financial data, and set clear expectations for deadlines and output to ensure a productive working relationship. Trucking businesses should plan for unexpected expenses and emergencies to avoid financial hardship.

In broad terms, bookkeeping involves maintaining financial records of your trucking business’s day-to-day transactions in a general ledger. It’s a routine, administrative process that requires relatively little critical thinking. You can learn more about our recommendation through our guide on the top trucking accounting software. Trusted by over 20,000 owner-operators, ATBS has been helping truck drivers manage their books and file taxes since 1998. The company’s founders began their careers in the family trucking business, eventually converting all 350 drivers of their team to owner-operators. Today, they are the largest tax and accounting firm for owner-operators, offering a variety of service packages to simplify the business side of driving.

Accounting is one of the least exciting aspects of small business ownership for many owner-operators. However, you can’t afford to neglect it since your responsibilities can quickly become overwhelming if you fall behind. Danielle Bauter is a writer for the Accounting division of Fit Small Business. She has owned Check Yourself, a bookkeeping and payroll service that specializes in small business, for over twenty years.

Separate Business and Personal Finances

Whether you are a truck driving veteran, or beginner, you will find information on this site to save you a lot of time in your driving journey. When choosing the right accounting software for your trucking business, there are several factors you need to consider. That’s another reason paying for tax services is essential for the transportation business. In addition to keeping records of your expenses, you should have documents that prove their validity, such as receipts, trip logs, and account statements.

Basic Accounting For Trucking Companies

The ideal accounting solution will provide all of this information and offer trucking management tools, such as fleet maintenance tracking. See our top-recommended fuel cards trucking bookkeeping and find the one best suited for your trucking business. Otherwise, check our guide to the best business credit cards for small businesses to find additional options.

Factors to Consider When Selecting Accounting Software

If you owed taxes in the previous year but not the current one, you must file Form 2290 to report the change and suspend your responsibilities. FreightWaves Ratings reference a list of approved sources for use of research to support editorial research and drafting.

How to Collaborate Effectively with Your Accountant

With around-the-clock service, they’re available to help meet your bookkeeping needs as they arise. Their services are also scalable due to their partnerships with leading Fortune 1000 companies. The bookkeeper will then be able to use the receipts to prepare accurate monthly profit and loss statements for your business.

When compiling this list, we focused on what 5 different services would be most important to truckers when managing their books. From P&L statements to emergency bookkeeping services, one of these truck bookkeeping services will perfectly fit your needs. With ATBS’ bookkeeping and tax preparation services, you can streamline your back-office processes and invest in the future of your business, saving you both time and money. If the average owner-operator is spending 30% of their revenue on fuel, and you only show 10% of revenue spent on fuel, your bookkeeper should be able to alert you to the discrepancy. From there they can figure out if you have not sent all fuel expense documentation that needs to be submitted, or if you simply spent less on fuel.

It serves as a digital hub and tax center from which you can manage all of your paperwork and filing responsibilities. The cash basis involves recognizing revenues when you receive payments and deducting expenses when you pay them. The first thing every business owner should do to simplify their accounting is to separate their business activities from their personal ones. The easiest way is to open up a new checking account and credit card and reserve them for business use only. While they’re theoretically distinct, the line between them is somewhat blurred.

Make sure to follow up quickly on overdue payments to maintain your business’s financial health. For example, most small business owners can only take 50% of meal expenses, but truckers are allowed to take 80% of either their actual costs or per diem allowances. It’s also important to keep detailed information on mileage and trips, no matter the size of your business.

For instance, if you use your personal credit card to pay for business expenses, it can lead to erroneous accounting and potentially tax complications. With all of your transactions in one place, you’ll be able to identify deductible expenses and prevent confusion with personal expenses. Keeping accurate books may not be the most exciting aspect of managing your trucking business, but it’s essential to maintaining its success. So you can lessen your load, we’ve compiled a list of the best trucking bookkeeping services to make your life a little easier. From filing quarterly IFTA fuel taxes to invoicing, there is a trucking bookkeeping solution for your business. Check out these five nationwide trucking bookkeeping services to get started today.

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Understanding financial management involves some familiarity with financial statements. The three most common documents that companies use to gauge their financial health and performance are the balance sheet, the income statement and the cash flow statement. The next thing you should look for in a bookkeeping service is a secure online portal where you can view your digitized documents and review your profit and loss (P&L) statements at any time. With a secure online portal, you don’t have to go into an office or call your bookkeeper to access your information.

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